Offices, Committees and Placements

Self-Nomination: Survey of Interest Form

Executive Committee

• President - The executive officer of the League and presides at meetings of the membership, Board of Directors and Executive Committee and shall be a member ex-officio of all committees except Membership Development and Nominating. She can, with the approval of the Board of Directors, dissolve or create committees not otherwise provided for.
• President-Elect - Assist the President and assumes the duties of President in her absence.
  • She shall be a member ex-officio of all committees except Membership Development and Nominating.
• This is a two-year commitment; she will automatically become President in her second year.
• To be elected, she must have Board experience and should be an articulate leader and administrator who is foresighted, judicious and committed to League and its goals.
• Secretary - Keeps the minutes of the meetings of the membership, Board of Directors, and the Executive Committee. She shall oversee the keeping of records and reports of the League, conducts all official correspondence, maintains League membership roles, and performs any other duties assigned by the President or Executive Committee.
• Secretary-Elect - She assists the Secretary and assures the duties of Secretary in her absence.
  • This is a two-year commitment; she will automatically become Secretary in her second year.
  • She should have secretarial and correspondence skills as well as listening and interpretive skills.
• Treasurer - The Treasure is the chief financial officer of the League and shall have the care and custody of all funds and securities of the League. She shall be responsible for a monthly report of the financial condition of the League and performs all acts incidental to the position of Treasurer, subject to control of the Board. She also serves as Chairperson of the Finance Committee.
• Treasurer-Elect - She assists the Treasurer and assumes her duties in her absence.
  • This is a two-year commitment; she will automatically become Treasurer in her second year.

Board of Directors

• The Board consists of all elected Officers, Chairmen of Standing Committees, Chairmen of any Special Committees deemed necessary by the Executive Committee, appointed Sustaining Member(s), and the Member-at-Large, which includes:
  • Advisory Planning/ByLaws
  • Education/Training
  • Membership Development
  • Placement
  • Project Development/Ways & Means
  • Public Affairs
  • Public Relations
  • Member at Large
  • Nominating.

Standing Committees

• Advisory Planning / ByLaws - Parliamentarian; Working knowledge of League by-laws, internal research committee.
• Education / Training - Plans programs for general meetings, coordinates training relevant to the League and/or community.
• Finance - The committee is composed of the Treasurer, the Treasurer-elect, and the chairmen of any committees responsible for any phase of League financing, together with such other members as shall be designated by the Chairman (Treasurer).
• Membership Development - Considers the qualifications of candidates for membership and recommends candidates to the Board of Directors; with committee, plans and directs the education and training of Provisional members.
• Nominating - Prepares slate of candidates for election of the Executive Committee and the Member at Large. Submits candidates for Area positions. Recommends candidates for conferences and seminars. Members should have broad League experience prior to nominating and should be willing to make a two-year commitment. Members are not eligible for an executive position during their term.
• Placement - Communicates placement opportunities to members, counsels members, as to placement satisfaction. Assures that members meet volunteerism requirements.
• Project Development / Ways & Means - Evaluates, plans and coordinates for the development of projects; evaluates and investigates the possibility of other fundraisers.
• Public Affairs - Studies issues in fields of the League's interests and concerns. Attends SPAC conference, works with legislative concerns.
• Public Relations - Responsible for internal and external PR of League, handles all publicity, complies scrapbook documenting the League year.

Member-at-Large

• A Member-at-Large is elected by the members and serves as liaison between the general membership and the Board of Directors. She serves on the Board and any Active member may be considered for this position.

Placements

• Arrangements - The purpose of arrangements is to foster fellowship at League meetings and functions.
  • The committee consists of two placements, who serve as co-chairmen.
  • Arrangements plans, organizes and schedules refreshments at membership meetings, plans, organizes and decorates the annual meeting and back-to-league social, and offers assistance at the Holiday coffee.
  • Organizational skills and the ability to delegate and follow through are suggested skills, as well as an affection for planning events.
  • Arrangements requires a monthly commitment all year.
• Attic Sale - Attic Sale raises money for League and provides clothing, household goods and other incidentals to the community.
  • There is one chairman and three placements on this committee.
  • The Chairman ensures all members meet their donation requirement ($150 in prepared merchandise per member), sets pricing guidelines and communicates them to the members, organizes the sale and its publicity. Organization and retail management skills are a plus.
  • Placement members implement publicity, run the sale with the membership, set up the sale, price and display merchandise and help customers. All members and provisionals assist.
  • The Sale is in early spring. Planning and involvement is year round and can be done from home, the League office, and the sale's location.
• Charity Event - This is our one major fundraiser for the year and our current theme is "Camo & Crystal"; proceeds raise money for use in program funding.
  • The Committee consists 3 Chairmen and 5 Placements.
  • It is their responsibility to plan and executes the event including the theme, decorations, specific solicitations, invitations, publicity, entertainment, and all else involved.
  • The event takes place in September following the opening of hunting season and requires late summer / early fall commitments.
• Cookbook - This committee markets & sells the JLH cookbook throughout the year to raise money.
  • The committee includes one chairman and two placements.
  • The chairman is responsible for marketing and distributing the cookbook as well as restocking at area stores that sell our cookbook. Members also sell at local festivals and fairs such as Birding Festival and RioFest.
  • It is helpful to have organization skills and be self-motivated with sales experience. Activity continues year round.
• Courtesy - The purpose of this committee is to assist the Executive Committee with administrative tasks that make League run successfully.
  • The committee consists of one placement, who is also the chairman.
  • Suggested skills include organizational abilities, computer knowledge, accurate record keeping, able to follow direction, and flexibility with changing or unscheduled events.
  • The committee sends cards to those who are ill, who have had babies, or lost a loved one and coordinates the delivery of one meal to the families as well. It also participates in administrative tasks at the League office from September through May but allows for some flexibility for her own schedule.
• Done-in-a-Day - The purpose of Done-in-a-Day is to implement and coordinate League projects that will involve members in partnerships with other non-profit organizations such as American Cancer Society's Relay for Life, HEB's Feast of Sharing, Christmas in April, etc.) The projects are concentrated, one day, hands-on efforts.
  • The committee includes one chairman, who also serves on the Board of Directors, and four Placements.
  • The Chairman contacts organizations to compile possible projects, coordinates, organizes, and schedules the event. Leadership skills are a plus and attendance at other organizations' meetings may be needed.
  • The committee members help coordinate, organize and schedule events as well as recruiting member involvement.
  • Two projects are usually proposed, one in fall and one in spring. Commitment varies based on the project and timing.
• Membership Development - The purpose of this placement is to conduct the admissions process for the League. The committee plans and directs the education and training course for all Provisionals to ensure that they are committed to volunteerism and community service and have an understanding of the League's background, foundation, goals and objectives.
  • It consists of one (1) chairman, who serves on the Board of Directors, and 2 full placements.
  • The chairman organizes the activities of many individuals and follows up to ensure tasks are accomplished.
  • The committee develops programs, organizes requirements and schedules activities and must keep accurate records and take charge and delegate when needed. Committee members also serve as advisors and mentors to Provisionals.
  • Membership Development requires evening and weekend commitments at the League office.
• Newsletter/Rio Review - Complies, edits, prints and disperses newsworthy League information for all members.
  • The committee consists of three placements.
  • The members collect and select articles, write and type the articles, coordinate and lay out the newsletter, proof and approve materials, photograph events, label, sort and mail newsletters.
  • The commitment is concentrated from each meeting date to the end of the month. This is an excellent placement for creative members and for those who wish to work our of their home or the League office.
• Placement - The Placement committee communicates volunteer opportunities to the members by planning, evaluating, monitoring, and supervising the League's program of volunteer service.
  • The committee consists of one chairman, who serves on the Board of Directors, and five placement advisors.
  • The chairman is responsible for convening, planning and residing at committee meetings, maintaining placement records, supervising preparation of the placement manual, working with the Secretary to contact members about their status, and acting as a mentor.
  • Placement Advisors keep records of volunteerism, placement fulfillment and absences, work with Chairman to plan next year's placements, conduct the placement fair, write and publish the placement manual, conduct Spring placement interviews, and act as a mentor.
  • The commitment is monthly (almost weekly) for all members and is more intense during Spring placement assignments. Record keeping, organization, and public relations skills are a must.
• Ronald McDonald House - This committee assists the Ronald McDonald House in day to day activities and participates in the organization of the House Shower, decorates the House at Christmas time, and provides meals the last Thursday of each month.
  • The committee consists of one chairman, who may be asked to sit on the board of directors of the Ronald McDonald House) and two placements.
  • The Chairman should possess leadership skills and be organized as she will assist with House activities.
  • Committee members address envelopes, update volunteer lists, perform clerical duties at the House, coordinate tours and volunteer schedules.
  • The commitment is for the duration of the year and the House coordinates the day and time commitment
• Yearbook - Updates and compiles the membership yearbook which includes the bylaws, policies, membership information and a complete listing of league information.
  • One member is able to fulfill this placement and it requires an intense summer placement that can be done from home or the League office.
  • The Yearbook placement is responsible for gathering correct information, taking members' pictures, arranging for printing of the yearbook, completion of the finished product, and she must be computer literate.
• VBMC Children's Center - Organizes volunteers for two hour shifts in the evenings and on weekends at the Children's Center at Valley Baptist Medical Center.
• Webmaster - The Webmaster creates and maintains the JLH web site which is used to inform the general public about League activities and keeps members informed and up to date.
  • The committee consists of one placement, who is its chairman.
  • The Webmaster works with the membership and the Executive Committee to establish a Web site which represents the organization and maintains the site on an as-needed basis.
  • Recommended skills are computer literacy, organizational skills, and a willingness to work closely with the Executive Committee.
  • The commitment is year round with some slow-down during the summer and work can be performed at home or the League office.

Self-Nomination: Survey of Interest Form

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